Once you have subscribed to our Core or Premium plans you have full access to add your own tenders.
Core Plan - Under the Core Plan, you have the ability to publish up to 2 current or future tenders at any given time. However, you can add as many draft tenders as needed to your account.
Premium Plan - Under the Premium Plan, you have the ability to publish up to 5 current or future tenders at any given time. However, you can add as many draft tenders as needed to your account.
Step 1: Login to you account
- Select
from the top right corner of the home page
- From the account menu select My Tenders
Step 2: Add the tender
- Click on Add a Tender
If this is the first time you are adding a tender, you will be prompted to add your Organisation details so we can create an Issuer for it.
1. Complete the Issuer section
Note: The timezone field refers to the closing date timezone for your tenders. When you add a tender, the timezone defaults to this value. You can change it at the tender level if necessary.
- Click on Continue
Note: If you enter a URL by clicking the Test URL button, it will open the URL in another tab, confirming that the URL is accurate.
3. Complete the Publishing Details section
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- Status
- Current - the tender is open for responses
- Closed - the tender is closed for responses
- Awarded - If you change your tender status to awarded, please complete the awarded tenders section
- Status
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- Future - The tender will be released in the future. Complete the expected release date to advise when the tender will be released to the market for responses
- Withdrawn - If your tender was previously current but is now being removed from the market, you can select this status. Please provide a reason for the withdrawal in the description so that anyone watching this tender will be informed.
- Visibility
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- Draft - Regardless of the publish date, this tender is not visible to anybody visiting our website
- Suppliers - Once published (see publish date), only subscribers of our service will be able to see all the tender details and download documents
- Public - Once published (see publish date), all visitors to our website will be able to see all the tender details and download documents. This is the default unless you click on save draft, in which case it will automatically change to Draft
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Publish date
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The publish date is the day you want the tender to be published on our website. However, you also need to ensure the visibility is set to your preference so that website visitors can see your tender
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The publish date defaults to "today," but you can change it so that the tender is only published in the future
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- Closing Date
- Enter the date when the tender status should change to closed
- Closing Time
- enter the time when the tender status should change to closed
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- Closing Timezone
- This defaults to the timezone set on the issuer record. You can change this to the appropriate closing timezone
- Closing Timezone
NOTE: Our system will automatically change the tender status to Closed on the day and time for the selected timezone
- If the tender is not quite completed and you need to come back later to make amendments, click Save as Draft. The tender is not visible to our website visitors
- Clicking on Create will set the tender to publish on our website on the publish date. Ensure you have selected the correct visibility
Step 3: Edit the tender
- Click on the tender title from the My Tenders home page, and it will open in edit format, alternatively;
- Click on the ellipses next to the tender
- Select Edit Tender
- Click on Update to save your changes.
Step 4: View the tender
If you want to see what your tender will look like once published,
- Click on the ellipses next to the tender
- Select View Tender
Step 5: Copy a tender
- Click on the ellipses next to the tender
- Select Copy Tender
- Edit the tender accordingly, ensuring to update all relevant fields
- Click on Save as draft if you are not ready to publish just yet
- Click on Create if you are ready to publish
Step 6: Delete a tender
You can only delete tenders with a draft visibility
- Click on the ellipses next to the tender
- Select Delete Tender
If a tender is scheduled to be published in the future or has already been published (e.g., status is current/closed), then it cannot be deleted. If you want to remove a current tender, you can either change the tender status to "withdrawn" or contact us to hide its visibility. However, it is preferable to change the status to "withdrawn," as this will allow suppliers to view the tender but see that it has been withdrawn.
Step 7: Document download count
Once your tender is published, you will be able to see the number of downloads each time someone accesses any attached documents.
This information will be available from either the Dashboard or the My Tender screen.
Please note that documents for withdrawn and closed tenders are no longer available for Suppliers to download.
Need a little help?
Just email us at support@australiantenders.com.au or call our friendly Australian support team on 1800 934 117.