Below are some details on downloading tender documents and registering with New Zealand's Government Electronic Tenders Services and other related tender websites.
Once you have received notification of a tender you are interested in, the next step is for you to gain more information about the tender and provide your Expression of Interest (EOI). You will need to go to the source of that tender document. For NZ tenders, this is the usual process for doing that:
1. Underneath most tenders is a link in the text that reads: click here for more information. Select this link to go to the tender website containing the tender documentation.
2. If you are not registered with that tender site - you will be required to register before viewing the tender document.
3. Generally large contracts in NZ are advertised on GETS (the Government Electronic Tenders Service). You will need to register for GETS using RealMe to access listings.
4. To view or download tenders via GETS:
- Click on the Create New Account link.
- Take time to read the “Register as a Supplier“ section and then click the Register link at the bottom of the page.
- Complete the Create supplier account form and then click NEXT. Fields marked with an asterisk are required.
- You will then be taken to the RealMe login page.
- Once you have entered your RealMe login or created your RealMe account you must return to GETS by clicking the CONTINUE link at the bottom of the page.
- You must then enter your personal details and accept the Terms and Conditions. Fields marked with an asterisk are required.
To create a new supplier account on GETS.
To activate your account you will receive an Account Activation email with the username and password from GETS. GETS is a web based service which allows you to view current tenders, subscribe to notices, download tender documentation and where allowed, submit your response online. Via GETS, you can create your supplier account and login as well as view the list of organisations and tenders (current, late, closed and awarded). The default view is for all current tenders displayed by closing date, earliest at the top. This page shows the following tender information:
- GETS RFx ID (a unique Id for each tender)
- Purchasers Reference (if any)
- Tender title
- Tender type (e.g. RFP, RFT, etc.)
- Closing date and time
- Purchasing organisation
View a Current Tender
Select the tender from the tender list or search using the title or reference number. Clicking on the tender opens the Tender Details screen. More detailed information on
5. For other tender websites, Suppliers then submit proposals for the project, the agency evaluates them and creates a shortlist. Sometimes suppliers will be asked to present to the evaluation team to discuss their proposal. After final evaluation, the agency awards the contract to the successful supplier. If your proposal is accepted, there might be further negotiation around what you'll be expected to deliver, and the price.
5. Complete the registration (this is usually free and often requiring your ABN), return to the home page and select 'All Open/Current Tenders'.
7. Most tender documents are free to download, although there are occasional exceptions (you will need to find out more by contacting the Tender officer/issuer).
8. Locate the relevant tender and download the tender documents from there. Information on responding and downloading tenders from GETS, click here.
9. Ensure to also review any forums/email updates regarding the tender - this is to ensure you are informed of any announcements/ amendments on the tender (i.e. change in closing date/inspection).
Further, our Help page will also give you links to valuable procurement sites for NZ tenders:
New Zealand - NZ - Government Procurement and Tender info:
- NZ Government Procurement Information
- NZ Procurement Contract Templates
- NZ Suppliers Guide to Procurement
If you require any further assistance with this, please contact us at firstname.lastname@example.org.