An EOI typically seeks information from the supplier that demonstrates the capacity to perform a contract and can result in the supplier entering a negotiation for a contract or being shortlisted for a subsequent tender.
A summary of your business’s capabilities
Experience with similar projects
Evidence of qualifications, certifications, or licences
References or past performance indicators
The EOI process helps buyers shortlist qualified suppliers who will then be invited to tender, often referred to as invited tenders or select tenders.
A tender (or Request for Tender – RFT) is a formal request from a buyer asking for detailed bids to deliver specific goods or services. Unlike EOIs, tenders require pricing, timeframes, and detailed delivery plans.
Responding to a tender is a more involved process and typically includes:
Proposed pricing (fixed rate or schedule of rates)
Project timelines
WHS and compliance documentation
Methodology and approach
Risk management and capability statements
Once submitted, a tender can be accepted outright, which can result in a legally binding contract.
Feature | Expression of Interest (EOI) | Tender (RFT) |
Purpose | Qualify and shortlist suppliers | Select supplier to deliver work |
Price Required | No | Yes |
Lagally Binding | No | Yes, if accepted |
Detail Level | General business capability | Detailed project plan and pricing |
Common in | Multi-stage processes | Open procurement or final contract award |
EOIs are a strategic way for buyers to:
Identify capable suppliers early
Reduce risk before going to market
Streamline the formal tendering process
For suppliers, EOIs are an entry point into large or government-led projects. Even if you’re not successful immediately, being shortlisted can lead to future opportunities.
An EOI is very similar to a tender, and like tenders, the devil is in the detail. Be sure to read the documents of the request carefully, in particular the conditions, to understand your legal obligations when submitting a response.
If you're curious to see an EOI standard form, check out the sample forms at NSW Government Procurement website. Note that these forms are examples only for the construction industry and EOI forms will differ for different projects.
If you want to start reviewing some EOIs from your industry, start searching for opportunities here or check out the service categories and see if there's anything tenders or EOIs for your business.
For a detailed look at Request for Tenders (RFT) and Request for Quotes (RFQ), check out our previous blog Difference Between a Tender and a Quote.
If you want to learn more about how we can help your tendering process, drop us a line via email at support@australiantenders.com.au. Alternatively, check our our free "Introduction to Tendering" eBook.
Good luck and happy bidding!