Procurement is quite often considered a complex process. While it certainly can be intimidating to review those lengthy RFT (Request For Tender) questions, the process is a lot simpler once you’re in the know of best practice guidelines. Here are some common tendering FAQs we’ve pulled together to help you with your bid/no-bid decision, RFT response, or project timeline.
How are government or private tenders advertised?
Within every State and Territory in Australia, government tenders are generally advertised and submitted through an online portal. Signing up for these portals also allows you to receive alerts for suitable tenders according to your preferences. Each State has specific mandated procurement guidelines for going out to tender, and they are governed and audited to ensure they follow these guidelines.
Private tenders can be advertised through websites, portals, email, social media, Newspapers or selected invitations. There is no legal requirement for private tenders to be publicised, and all mandated procurement guidelines are only specific to that company. Private sector Buyer’s have the option to advertise to the public or send invitations to specified suppliers.
You can join platforms that advertise both Private Sector and Government tenders! For example, on Australian Tenders, you can be notified through a single email of all the opportunities from local, state, federal, and private industries. Get your sample tender alert here.
How are tenders evaluated?
- Pricing components
- Demonstrated experience or past performance
- Quality and quantity of goods or services
- Fit-for-purpose solution
- Value for money
- Environmental sustainability
- Ability to meet the contract’s mandatory requirements
What is an Alternative Offer?
- Your reputation and experience with past projects
- The size of your team and the relevant experience of key personnel
- Your network of partners and subcontractors
- Relevant certifications and memberships
- Evidence of how your solution connects with procurement needs
- Cost-benefit of value-add services
- Your compliance with the contract requirements
- Innovative solutions
- Your company’s sustainability goals and how they align with contract specifications
When is it okay to request an extension to the tender closing date?
- Are you a suitable Supplier for this request?
- Are you able to complete the response by the closing date?
- Are there any requests for additional information that may take more time?
When you’ve done your homework and you have decided to bid, but the closing date is too soon for a comprehensive quality response, it’s a good time to request an extension.
Don’t wait till the last minute or a day before the bid is due. Immediately reach out to the Buyer to discuss the possibility of a closing date extension. Clearly state your reasons as to why you feel the timeline is inadequate and how this affects your chance of putting forward a comprehensive and tailored bid. In most cases, extensions are granted, especially when several suppliers may also have asked for the same!
Tendering isn’t as complicated as you may think. There are many workarounds to most of your concerns as a Supplier. Staying proactive and doing your pre-bid homework can provide the answers you need to submit a winning response. Use your research and analysis skills to look for the correct information before you jump into the procurement process. A little preparation goes a long way!