How do you write a tender response that will win you that contract? Read this simple and effective advice and respond to tenders with confidence.
Why Are You Tendering?
You should have two primary reasons for this. The first will satisfy the buyer and the second will satisfy you:
If you're simply chasing money, you won't get the message across that you are genuinely wanting to help by stepping up for the job. So as important as getting paid is, don't let it cloud the desire to help someone else.Your secondary reasons for tendering are important, however having your primary focus as wanting to HELP someone is where you want to keep coming back to. This will inform the tone of your tender response and that message will come across to the buyer.
Can You Do This Job?
Download and read the tender document carefully.
Answer All The Questions
The selection criteria is the part of the tender document that asks you about your ability to do the job advertised. It is the most important part of your tender response. Answer every part and review it carefully.Don't add extra information that has not been asked for in the selection criteria. If you do feel the need to provide additional information such as a company brochure add this information as an appendix.
Read each question carefully and work out exactly what information is being asked for.
Write in plain English and don't think that using big, clever words will be an advantage. It won't. You are not trying to impress the buyer with your mastery of language, you're trying to get the message across in as plain terms as possible that you have the desire and ability to solve their problem, to do the job they need done.
Bad Spelling and Grammar Will Work Against You
Don't use poor spelling or grammar. It is a distraction to your message and makes you look sloppy. Always have a second pair of eyes to look over your tender response. Australian Tenders has an in-house writer/editor who can do this (for a fee). Email firstname.lastname@example.org for a quote.
Format Your Response Properly
The golden rule is to use the format that has been supplied, if there is one. Otherwise, use their request document as your format guide. Copy and paste the tender request into a new document and place your answers clearly underneath each question/requirement with spaces between questions and answers.
Be Honest and Confidence Will Follow
If you believe you can help the buyer and you have the capability to do so in the time frame they have asked for, just point that out by answering the selection criteria honestly and carefully. Don't lie or exaggerate. It will keep you awake at night.